G/L Account List
The G/L Account List page allows authorized users to view a list of general ledger accounts. Users can search for and view a specific general ledger account or a range of general ledger accounts.
To search for an account or range of accounts, follow the steps below:
- To access the Account List screen, go to Maintenance > new world ERP Suite > Chart of Accounts > G/L Accounts > List.
- To search for all accounts in the system, click Search. To narrow your search and limit your results, select any or all of the search fields as needed.
After you run a search on an account, the G/L Account List page displays a list of accounts that meet your search criteria. Click Reset at any time to clear the data in the search fields.
Click here for more information on the fields.
| Field | Description |
|---|---|
| Organization Set | The organization set on which to search. Based on the organization set entered, it displays all general ledger accounts in the organization set as well as all the accounts in the organization sets contained in the organization set specified. For example, if only an organization 1 is entered, it displays all accounts directly associated with the fund as well as all the accounts associated with all the organization level 2, organization level 3, etc. connected to organization 1. |
| <Account> Number | The account element (base and detail) on which to search. The <Account> label is replaced with the full description text entered on the Account tab on the New World ERP System Settings page (Maintenance >new world ERP Suite > System > New World ERP Settings). |
| Budget Type | Defines how the budget is validated for transactions entered against the account number. |
| Budget Level | The level at which the budget validation will take place. It is hidden until Organization or Account Classification Level is selected in the Budget Type drop-down list. |
| Description | The description of the account on which to search. |
| Account Status | The status of accounts on which to search. |
| Inv. Dist Journal Group |
The Investment Distribution Journal Group on which to search for an account. |
| Cash Account | The Cash Account drop-down list provides three options: Yes, No, and All. Selecting Yes limits the account search to Cash accounts only. Selecting No omits cash accounts from the search results. Selecting All includes both cash and non-cash accounts in the search results. |
| Budget Control Group | This field appears only after Budget Control Group has been selected from the Budget Type field on the page. Select one of the Budget Control Groups from the drop-down. |
| Assets | Indicates whether the account is defined as an Asset account. When selected, all Asset accounts are returned. |
| Liabilities | Indicates whether the account is defined as an Liability account. When selected, all Liability accounts are returned. |
| Fund Equities | Indicates whether the account is defined as a Fund Equity account. When selected, all Fund Equity accounts are returned. |
| Revenues | Indicates whether the account is defined as a Revenue account. When selected, all Revenue accounts are returned. |
| Expenses | Indicates whether the account is defined as an Expense account. When selected, all Expense accounts are returned. |
| Project Requirement | Displays the type of project requirement on which to search. |
| Project Usage | Displays the type of project usage on which to search. |
Delete an Account
To delete an account, select an account in the list to highlight it and click Delete.
The Delete button is hidden or disabled if you do not have the appropriate security permissions. If you are authorized, when you click Delete you are prompted to confirm the deletion.
Refresh the Screen
If needed, click Refresh to repopulate and update the list to include any changes other authorized users may have made.
Print a G/L Account Listing
- To print a report of all general ledger accounts, click Print. This Print button is hidden if you do not have the appropriate security permissions.
- Select the criteria you want to include on the report.
Note: If you are using Budget Control Groups with a K-12 License Key, and you want to include this information on the report, select the Detail check box.
- Click OK to submit the listing to myReports.